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Project Management Software Online
When running a project it is almost essential to make sure you have the right project management software to track your tasks, costs and resources. Information must be readily available to ensure that appropriate action calls and specific situations can be communicated to all interested parties. Nowhere is this more evident than in your approach to creating and analyzing project network diagrams or flow charts, when using the right technology.
When considering the use of automation software tools to integrate into your organization’s systems, be sure to consider the application flexibility and detail you need. Working through the number of software tools available can be downright frustrating, so make sure to test different applications to get the best fit. Automated tools will work for small projects or one-person teams, but larger projects can get in the way. I feel that human interaction is needed to provide the necessary details from an automated software tool, which the tool itself can provide.
Although software is becoming more sophisticated and interactive, it still needs our input in terms of project management. The best way to illustrate this is the approach taken to create a project network diagram or project flow chart. Once you have selected your project management software tool, enter the activities and their duration into the selected tool. The next steps require human interaction, and therefore involve your team in “brainstorming” sessions. Solicit input from each of your team members, write down their input, and put ideas on the board. Ask your team to identify all activities that do not have predecessors, each major task breakdown structure will have a set of related activities that need to be included in the nodes already connected. Once the information, i.e. the identified tasks, activities and duration, is accepted by the team, it is time to input the network diagram or flow chart into the software tool. If an activity does not have a logical successor activity, it must be linked to the final activity. Remember, fully connected means that every activity has at least one predecessor and one successor activity.
This planning session usually requires some time and involvement, as the first draft provides you with a rarely accepted project completion date. The first output of the network diagram needs to be reworked, if it doesn’t then you’re very lucky. The software tool you use should quickly and easily detect critical path activities and provide you with enough detail to allow you and your team to start making educated judgment calls on task duration. Look for opportunities to change the overall relationship, perhaps with some delay time, to compress the project schedule. Be very careful not to get carried away by schedule compression, as this will exacerbate the resource-scheduling problem. At each iteration, use an automated tool to check whether the critical path has moved to a new sequence of activities. Now you have established a project schedule that meets the requested project completion date. The final step is to schedule the resources to complete the work according to the revised schedule.
Such an approach ensures that the system development process is followed, but does little to ensure that the development team specifically understands what the required product quality is and that quality requirements are not compromised as the project progresses through analysis, design. , development and implementation. Further, traditional quality planning does not ensure a quality assurance process; Ensures that the reverse process occurs.
A quality contract provides a simple vehicle for specifying quality requirements for a project. In the past I have noticed that a function in System X, which in this example represents the quality attributes of Data, Function, Usability and Job Impact, is imperative to the majority of stakeholders. Based on this assumption, the project manager and team have a clear understanding of what aspects of the system need to be reviewed during the development process.
The quality plan must include a quality assurance process that first reviews each system deliverable from the perspective of mandatory quality attributes. System analysis deliverables, such as flow diagrams, data models, job specifications, and human-computer interfaces, are evaluated for conformance, usability, and job impact. A quality contract provides a framework to ensure that the required quality is controlled throughout the system development process.
Regardless of the project management software tool used or considered by your organization, ensuring the accuracy and validity of project timeframes will require much input from you and your team. Tools like this are invaluable for quick project snapshots, expect to spend quality time with your software tool to ensure successful project delivery.
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